Administrative Assistant #1029259
Job Description:
If you're looking for a career that will provide a challenging work environment and many opportunities to learn, our company is the place for you.  Join our team and become part of a company full of exciting opportunities. We help employees achieve their personal best by offering many opportunities that develop and enhance their skills for career advancement.
 
Duties:

• The Senior Administrative Assistant is responsible for the day-to-day administrative functions of a department.
• Oversee and coordinate the administrative office activities. The incumbent performs routine, complex and diverse administrative office duties for department leaders.
• Handles sensitive and/or confidential information and issues.
• Department information source for internal and external customers regarding policies, procedures, programs, and office activities.
• Resolve routine and complex inquiries regarding operations and services.
• Other duties as assigned or may be necessary Assist department leader with financial duties.
• Monitor, review and reconcile expenses and invoices generated from meetings, conferences and other department expenditures
• Coordinate travel arrangements including vehicle transportation, itineraries and other related travel requests
• Participate in the coordination, preparation, and completion of special projects.
• Research and gather data. Summarize findings and prepare reports including recommendations
• Responsible for the planning, scheduling and logistics for meetings, conferences, and special events.
• May be required to take meeting minutes.
• Represent the department in assigned meetings.
• Participate in committee meetings including agenda planning and scheduling Compose correspondence and other written material.
• Develop PowerPoint presentations and Excel spreadsheets as required.
• Provide peer review of documents before final production/distribution to ensure quality control of final product.
• Maintain inventory of supplies Resolve administrative issues by analyzing information and communicating solutions.
• Provide recommendations to improve department operations. Provide training and assistance to other staff in the department.
• Oversee onboarding and offboarding of employees.
• May provide supervision, guidance and assistance to lower-level support staff on administrative policies, procedures and functions Oversee and coordinate the office workflow.
• Receive and resolve routine and/or complex inquires and correspondence from internal and external phone calls, e-mails, letters, etc.
• May manage multiple calendars for a department. Serve as the liaison between the department and other administrative units

 
Skills: 

• Written and verbal communication skills
• Professional Standard Organizational and time-management skills
• Professional Standard Ability to analyze situations and resolve complex issues
• Professional Standard Ability to organize and prioritize multiple assignments
• Professional Standard Ability to utilize various computer software programs in an advanced capacity Professional Standard
• 4- 7years Experience in an administrative assistant role (Required)

 
Education: 

• Associate Degree in Related studies (Required)

 
Additional Info:
 
At FastTek Global, Our Purpose is Our People and Our Planet. We come to work each day and are reminded we are helping people find their success stories. Also, Doing the right thing is our mantra.  We act responsibly, give back to the communities we serve and have a little fun along the way.
We have been doing this with pride, dedication and plain, old-fashioned hard work for 24 years!
FastTek Global is financially strong, privately held company that is 100% consultant and client focused.
We've differentiated ourselves by being fast, flexible, creative and honest. Throw out everything you've heard, seen, or felt about every other IT Consulting company. We do unique things and we do them for Fortune 10, Fortune 500, and technology start-up companies.
Our benefits are second to none and thanks to our flexible benefit options you can choose the benefits you need or want, options include:
 

• Medical and Dental (FastTek pays majority of the medical program)
• Vision
• Personal Time Off (PTO) Program
• Long Term Disability (100% paid)
• Life Insurance (100% paid)
• 401(k) with immediate vesting and 3% (of salary) dollar-for-dollar match

 
Plus, we have a lucrative employee referral program and an employee recognition culture.
FastTek Global was named one of the Top Work Places in Michigan by the Detroit Free Press in 2013, 2014, 2015, 2016, 2017, 2018, 2019, 2020, 2021, 2022, and 2023!
To view all of our open positions go to: https://www.fasttek.com/fastswitch/findwork
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